PRIVACY MARK
JAPAN
Regarding the handling of Personal Information
If you have applied for the employment support services provided by Hays Specialist Recruitment Japan K.K., please review the information regarding the Handling of Personal Information below.
1. Name of the business handling Personal Information
Hays Specialist Recruitment Japan K.K.
Izumi Garden Tower 38F 1-6-1 Roppongi, Minato-ku, Tokyo 106-6038, Japan
2. Personal Information Protection Administrator
We have assigned the following as the department in charge of the protection of Personal Information obtained for the purpose of providing employment support services to applicants, to ensure that Personal Information is appropriately and safely managed and protected:
T: 03 3560 1188 E: privacy@hays.co.jp
3. Purpose of using Personal Information
It is up to the applicant to decide whether or not to provide Personal Information to our company,
however, if the necessary information is not provided, the applicant may be disadvantaged in the process of introducing hiring companies. For more details of our purpose of using personal information, please refer to our privacy policy at Hays website:
4. Providing Personal Information to third parties
The Personal Information received from applicants will be used within the scope of above mentioned use purposes, and the applicant’s personal information will not be disclosed or provided to a third party without the applicant’s previous consent having been obtained, even if the information will be used within the scope of the use purposes.
Please note that your Personal Information will be provided to companies seeking employment as described below:
- Purpose of providing information to third parties: To create job opportunities for job seekers
- Items of personal information to be provided: Age, gender, final educational background, work history, skills, desired conditions, etc.
- Means or method of providing: By e-mail or other electromagnetic means, verbally, by hand, in writing, etc.
- The type and attributes of the organization of the recipient: Companies, organizations, etc. that wish to recruit via our company.
5. Outsourcing the handling of Personal Information
We may outsource your Personal Information to trusted third parties in order to partially or fully outsource our employment support service operations.
6. Joint use of Personal Information
- United Kingdom: Hays Specialist Recruitment Limited
- Australia: Hays Specialist Recruitment Australia Pty. Ltd
- India: Hays Business Solutions Private Limited
- Malaysia: Agensi Pekerjaan Hays (Malaysia) Sdn Bhd
- The entries which may be shared within Hays PLC group of companies include: Name, mailing address, phone number, email address, other information written in the curriculum vitae.
- The purpose of the joint use: Administrative and data processing support for the operation of permanent recruitment services and temporary staffing recruitment services and other ancillary work.
- Personal Information Management Administrator:
- Hays Specialist Recruitment Japan. K.K.
- Izumi Garden Tower 38F, 1-6-1, Roppongi, Minato-ku, Tokyo, 106-6038
- Marc Burrage, Managing Director for Asia
- Obtaining method: Obtaining documents directly from the person (input from forms, mailing, email transmission, etc)
7. Transmission of Personal Information to Overseas Databases of Hiring Company
For the information on data protection regulations in each country, please refer to the legislation of other countries and regions by the Personal Information Protection Commission ( https://www.ppc.go.jp/enforcement/infoprovision/laws/ ).
8. Procedures to meet to requests for disclosure, etc. of Personal Information
To request notification of the purpose of use, disclosure, correction, addition, deletion, erasure, request for suspension of use of retained personal data, and disclosure of records provided by third parties, please contact the department indicated below. After confirming your identification and your request, we will perform the procedure without delay.
9. Contact Person regarding Personal Information
PRIVACY POLICY
JAPAN
Hays Specialist Recruitment Japan K.K.
Marc Burrage, Representative Director
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Our mission is to be lifelong partners for our customers – clients and candidates. As a company involved in employee placement and staffing business specializing in 13 specialisms such as finance, science and technology industries, we recognize that the careful handling of personal information and protection of individual rights and benefits are our important social responsibility and we will address implementation of personal information protection by developing and complying with the personal information protection management systems in accordance with the Japanese Industrial Standard JISQ 15001. Your information may be submitted to us or generated through your visit and use of our service and the internet. For information which is not deemed personal information, we will collect, use and process pursuant to applicable laws. Regarding the information, which is personal information, this Privacy Policy will apply
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Please carefully and fully read and understand this privacy policy. Continuing use of any of our services or submitting your personal information through any of our data collection channels or tools will be deemed as your explicit agreement to this Hays’ Privacy Policy (as well as any amendments made by Hays from time to time) and its governance of your related personal data
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Upon collecting personal information, we will clarify the purpose of use thereof as much as possible and will use such personal information by lawful and fair means to the extent necessary for fulfilling such purpose
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We will limit the use of an individual’s personal information within the scope of the purpose that is specified, notified, or announced to such individual and will implement measures to prevent the use of such personal information outside the scope of such purpose
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Upon providing or outsourcing the handling of an individual’s personal information to a third party, we will do so in a lawful manner within the scope of the purpose of use agreed to by such individual
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We will implement safety measures including information security measures to ensure the accuracy of personal information and the safety of the use thereof, and will make efforts to prevent unauthorized access to and leakage, loss, or damage of personal information and to improve security
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We will respect all rights of each individual who provides his/her personal information, and when the individual requests us to disclose, correct or delete, erase, or discontinue using or providing his/her personal information, we will duly comply with such request and will appropriately respond to complaints or consultation
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We will sufficiently comply with laws, government guidelines and other regulations regarding the handling of personal information
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We will provide appropriate instructions and training to all employees handling personal information, and will periodically audit the operational status of, and review, the personal information protection management systems to ensure continuing improvement and enhancement of the system
Tel: 03 3560 1188
E-mail: privacy@hays.co.jp
Handling of Personal Information
Purpose of using Personal Information
The purpose of use of personal information that was obtained in a way other than directly in writing
Outsourcing the handling of Personal Information
Protection of Personal Information with the joint use party
- United Kingdom: Hays Specialist Recruitment Limited
- Australia: Hays Specialist Recruitment Australia Pty. Ltd.
- India: Hays Business Solutions Private Limited
- The entries which may be shared within Hays PLC group of companies include: Name, mailing address, phone number, email address, other information written in the curriculum vitae
- The purpose of the joint use: Provision of permanent recruitment services, provision of temporary recruitment services in part, and other associated business services
- Personal Information Management Administrator:
- Hays Specialist Recruitment Japan. K.K.
- Izumi Garden Tower 38F, 1-6-1, Roppongi, Minato-ku, Tokyo, 106-6038
- Marc Burrage, Managing Director for Asia
- Obtaining method: Obtaining documents directly from the person (input from forms, mailing, email transmission, etc.)
Supervision of employees & entrusted parties
- Collection and processing of any information submitted or generated through use of our websites or applications by you
- Operations in relation to the running and management of our websites
Hotjar
This website uses services provided by Hotjar Ltd. Hotjar provides services including Heatmaps, Visitor recordings, Funnels and Form Analysis, Feedback Polls, Surveys and Recruiters. The information generated by the tracking code and cookie about your use of the website will be transmitted to and stored by Hotjar on servers in Ireland. Through the Hotjar tracking code the information collected includes:
Device-specific data
- Your device's IP address (collected and stored in an anonymized format)
- Your email address including first name and surname
- Device screen size
- Device type (unique device identifiers) and browser information
- Geographic location (country only)
- Preferred language used to display the web page
Log data
- Referring domain
- Pages visited
- Geographic location (country only)
- Preferred language used to display the webpage
- Date and time when website pages were accessed
Hotjar will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Hotjar uses a variety of services hosted by third parties, such as Google Analytics and Optimizely. These services may collect information sent by your browser as part of a web page request, such as cookies or your IP request. For information on how Google Analytics and Optimizely collect and use your information, please refer to their privacy policies. By continuing to use this website, you consent to your personal information to be transmitted to Hotjar and the processing of the above data by Hotjar and by the third parties used by Hotjar in accordance with this privacy policy and their respective privacy policies. The cookies used by Hotjar have differing durations; some are 365 days; some persist for the session only.
To opt out please go to the following link: https://www.hotjar.com/policies/do-not-track/
Name of the business handling Personal Information
Procedures to meet requests for disclosure, etc. of Personal Information
Matters regarding disclosure of retained personal data or records provided by third parties, etc.
Where to make requests for disclosure, etc.
Format of documents to be submitted when requesting disclosure, etc. and other methods for requesting disclosure, etc.
How to confirm that the person making the request for disclosure, etc. is the principal or the agent
Information regarding personal data held by our company or records provided by third parties
We have established rules for handling personal information at each stage—acquisition, use, storage, delivery, deletion, and disposal. These rules define the methods of acquisition, the responsible personnel, and their respective duties.
(Human security measures)
We conduct regular training for employees to ensure proper handling of personal information. In addition, all employees are required to submit a confidentiality agreement concerning the protection of personal data.
(Physical security measures)
In areas where personal information is handled, we implement access control for employees and restrict the devices that may be brought in. Measures are also in place to prevent unauthorized individuals from viewing personal information.
(Technical security measures)
Access controls are enforced to limit the scope of personnel and the databases containing personal information that they can access
For candidates using Hays Globalink services, please refer to our UK privacy policy here.