Job Title: Executive Secretary

JOB PURPOSE
The Executive Secretary, will provide various office and location support activities. In this role, you will ensure consistency of documentation, availability of shared resources and compliance with company standards.

KEY ACCOUNTABILITIES
• Administration support to Japan Country Representative, Country Controller, and AG&Trading Japan Leader, manage their schedule, Internal meeting arrangement, support corporate event, reception and arrangements for overseas visitors and customers.
• Prepare and proofread internal and outgoing documents to ensure alignment with corporate standards and business practices.
• Translation
• Organise and facilitate events, meetings and presentations and inspect meeting facilities to ensure event requirements are met, internal & external correspondence, meeting minutes.
• Handle basic issues and problems under direct supervision, while escalating more complex issues to appropriate staff.
• Other duties as assigned

MINIMUM QUALIFICATIONS
• More than 5 years Executive Secretary experiences
• Native level Japanese and business level English