Menu

Executive Assistant

英語力を活かす！外資系企業でのエグゼクティブサポートポジション

【Your new company 】

Confidential foreign-affiliated animal health company. A global leader in pharmaceuticals and vaccines for pets and livestock, actively engaged in employee engagement and CSR initiatives.

【Your new role 】

As an Executive Assistant, you will provide direct support to the President (Japan/Korea) and assist with internal and external projects and communications.

  • Travel arrangements (visa, flights, hotels, dinners, souvenirs)
  • Calendar management, meeting coordination, expense processing (SAP Concur)
  • Interpretation and translation (English ⇔ Japanese)
  • Planning and execution of internal events, CSR activities, and newsletters
  • Corporate governance support (Board meetings, company seal)
  • Coordination with global teams and executive visitors


【What you'll need to succeed 】

  • Diploma in Business Administration or equivalent
  • 5–6 years of general administration or executive assistant experience
  • Strong English/Japanese translation and interpretation skills
  • Excellent interpersonal and confidential handling skills
  • Ability to manage multiple projects and meet deadlines
  • Proficient in MS Excel, Word, PowerPoint
  • Agile, flexible, and eager to learn
  • Native Japanese, Business-level English
  • Willingness to travel domestically (approx. 20%)

【What you'll get in return 】

  • Location: Akasaka area, Tokyo (nearest station: Akasaka)
  • Working hours: 9:00–17:45 (60-minute break, 7.45 hours/day)
  • Overtime: Yes
  • Salary: Based on experience and skills
  • Interview process:
1st round: Online interview with HR
2nd round: Face-to-face interview with President
  • Start date: To be confirmed

【What you need to do now 】

If you’re interested in this role, please click ‘apply now’ to forward an up-to-date copy of your CV. Alternatively, you can reach out to us to Keicelyn.Alvarez@hays.co.jp. If this job isn’t quite right for you, but you are looking for a new HR position, please contact us for a confidential discussion on your career. Note: Due to the high volume of applications, only successful candidates will be contacted. We appreciate your understanding in this matter.

Summary

Job Type
Permanent
Industry
Healthcare & Medical
Location
Inner Tokyo
Specialism
Life Sciences
Pay
Confidential
Ref:
1121461

Talk to a consultant

Talk to Keicelyn Alvarez, the specialist consultant managing this position, located in Tokyo Head Office
Izumi Garden Tower 38th Floor, 1-6-1 Roppongi

Telephone: +813-4565-5939

Similar jobs to Executive Assistant

  • Urgent: Office Administrator

    【選考はすべて英語】グローバル環境にて秘書総務経験・英語力を活かしご活躍いただけるエキサイティングなポジションです
    Inner Tokyo給与は候補者の能力や現収によって決定します

  • グループセクレタリー

    女性が多数活躍、福利厚生に手厚く働きやすい、外資系優良企業でのグループセクレタリー案件です
    Inner Tokyo想定年収500 ～ 650万円

  • Executive-Group Assistant 募集

    【金融サービス】グループアシスタント募集
    Inner Tokyo6M - 8.5M

  • Office Manager

    Office Manager at Private Equity Firm
    Inner TokyoConfidential

  • Executive Assistant - Consulting Firm

    Consulting firm providing strategic, operational and financial services
    Inner TokyoConfidential