Your new company

A rapidly growing AI technology startup in Japan. Following significant recent funding, the company is accelerating global expansion and product development in collaboration with leading partners. You will join a high-growth, innovative environment at the forefront of cutting-edge AI.

Your new role

• Provide full executive support to the CEO and CFO (calendar management, travel, logistics)
• Coordinate meetings with internal teams, investors, and external partners
• Manage documents, communications, and expense processing
• Support external communication and draft correspondence on behalf of executives
• Collaborate with global stakeholders where required
• Prioritise and manage multiple requests efficiently in a dynamic environment
• Optimise executive workflows to enable focus on strategic decision-making

What you'll need to succeed

• Strong experience as an Executive Assistant / Secretary supporting senior leadership
• Ability to manage multiple priorities in a fast-paced environment
• Excellent organisational and prioritisation skills
• High level of accuracy, responsiveness, and confidentiality
• Strong IT literacy (Slack, Notion, Google Workspace, etc.)
• Proactive mindset with the ability to work independently

What you'll get in return

• Full-time permanent role (contract or temporary options also considered)
• Tokyo – primarily office-based with some flexibility
• Overtime varies depending on business needs
• Direct exposure to CEO and CFO
• Opportunity to work in a high-growth AI environment
• Full social insurance (health, pension, employment, workers’ compensation)
• Paid leave + special leave upon joining
• Additional leave (anniversary, condolence, etc.)
• Learning & development support (books, language learning, etc.)
• Modern, tech-driven work environment with strong innovation focus

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.